Fleet management is undergoing a major transformation. For decades, businesses have relied on vehicle ownership to meet operational needs—absorbing the costs of idle assets, reactive maintenance, and outdated processes. But today, Mobility-as-a-Service (MaaS) is reshaping the way organizations think about fleets.
Stave Fleet Manager, built natively on the ServiceNow platform, gives enterprises the tools to evolve from fixed ownership models to flexible, on-demand vehicle management—unlocking agility, efficiency, and cost savings at scale.
The Hidden Costs of Traditional Fleet Ownership
Fleet ownership used to represent control—but in today’s environment, it often represents waste. Common challenges include:
🔹 Underutilized Assets
Vehicles sit idle for days, draining value while still requiring maintenance, insurance, and depreciation accounting.
🔹 Reactive Operations
Without centralized scheduling or condition monitoring, maintenance is performed late—causing avoidable downtime and higher costs.
🔹 Lack of Agility
Scaling up or down requires capital expenditures, long lead times, and procurement bottlenecks.
🔹 Compliance Gaps
Manual reporting makes it difficult to meet safety, emissions, and inspection requirements at scale.
This outdated model creates operational rigidity and rising costs—exactly what modern businesses are looking to avoid.
Mobility-as-a-Service: The Shift to Fleet Flexibility
Mobility-as-a-Service (MaaS) introduces a modern alternative: on-demand, usage-based vehicle access enabled through digital platforms. Rather than owning a fixed number of assets, companies leverage shared or subscription-based fleets that adjust to demand.
Key benefits include:
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Improved asset utilization through dynamic allocation
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Lower capital and operational costs
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Smaller environmental footprint with fewer idle vehicles
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Faster response to operational changes and field demand
But to make MaaS work, organizations need infrastructure that delivers real-time insight, automation, and control.
How Stave Fleet Manager Powers MaaS Efficiency
Stave Fleet Manager provides the digital foundation for modern fleet strategy. Designed for on-demand fleet operations, it offers a unified command center for all assets—owned, shared, or leased—fully integrated into ServiceNow.
🔍 Real-Time Visibility
Track vehicle status, location, availability, and usage patterns across all service providers and business units in one dashboard.
⚙️ Operational Agility
Scale fleets up or down without complexity. Easily onboard new vehicles or adjust allocations with user-friendly ServiceNow workflows.
🔧 Predictive Maintenance
Use telematics and IoT data to trigger condition-based service tasks—keeping vehicles operational while reducing maintenance spend.
📑 Automated Compliance & Reporting
Generate inspection logs, emissions data, and utilization reports automatically—ensuring audit-readiness and reducing admin time.
Modeled Outcomes: The Impact of MaaS with Stave
The following examples reflect modeled outcomes based on enterprise fleets shifting to MaaS using ServiceNow infrastructure:
Enterprise Logistics Provider (Modeled Scenario)
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Reduced total fleet size by 22% while maintaining full service capacity
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Cut maintenance costs by $300K annually through predictive scheduling
Global Engineering Firm (Modeled Scenario)
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Improved vehicle utilization from 46% to 71% in 6 months
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Automated compliance documentation across 4 regions, reducing report prep time by 80%
National Energy Services Group (Modeled Scenario)
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Transitioned to a hybrid fleet (leased + shared) with full ServiceNow visibility
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Saved $1.1M in first-year CAPEX by avoiding underused purchases
The Roadmap to On-Demand Fleet Optimization
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Assess Your Current Fleet Model
Map out ownership vs. utilization across vehicles, locations, and teams. -
Define MaaS Use Cases
Identify where flexible access can reduce waste—by region, job type, or contract model. -
Centralize Your Data
Use Stave Fleet Manager to unify visibility across owned, leased, and shared vehicles. -
Automate Scheduling and Reporting
Implement alerts, compliance workflows, and maintenance triggers tied to usage or condition data. -
Measure & Optimize
Track KPIs like utilization rate, vehicle-to-employee ratio, and maintenance spend to validate ROI.
Ready to Move from Fleet Ownership to On-Demand Mobility?
Stave Fleet Manager gives you the control, automation, and insight needed to make the MaaS model work at enterprise scale. Whether you’re managing 50 vehicles or 5,000, the future is flexible—and it’s already here.
Explore how Stave Fleet Manager is transforming fleet operations for the modern enterprise.
